• Mail can be emailed to a central location for printing and mailing
  • Mail.OKC@okdhs.org
  • Mail.Tulsa@okdhs.org
    • Include special instructions for:Mail.OKC@okdhs.org
      • Business reply envelope in email when needed. Make sure to include staff name and return address if applicable.

OKDHS Centralized Mail Program

Steps to use the Centralized Mail Program:

1. Complete the “Centralized Mail Cover Letter” (00AD010E). This form will provide the outgoing and return address and a location on the cover sheet for each to the OKC Mail Center staff. This form must be attached to each request if a complete return address doesn’t already exist on the form to be mailed.
2. Open a new email to: Mail.OKC@okdhs.org or Mail.Tulsa@okdhs.org it is important to start a new email with each request.
3. In the body of the email please include in Bold Red Text any special instructions i.e. “Please send return postage envelope with this letter”.
4. Attach the letter to be printed.
5. Send the email to the Mail.OKC@okdhs.org or Mail.Tulsa@okdhs.org
6. Set a read receipt if you care to know when your email and letter were processed.
7. Send a separate email for each recipient.
8. Include recipient’s first and last name at the start of the email subject line.
9. Please try to limit attachments to less than six
10. Make sure all addresses contain a street address or PO Box, City, State and zip code.
11. Please include total page count in the body of the email so we’re certain we received all intended documents (five attachments with five pages each would be 25 pages).

Notes: The Mail Center will print the attachments in a combined manner and print on both sides of the paper. If it is important that the documents appear in a particular order to the recipient, consider using Adobe Pro to organize pages and/or combine documents in the order and manner that you want them to appear.

International mail may also be sent using this process. Include the word “international” in the subject line after the recipient’s name.

Examples of emails to Centralized Mail:

An example when sending an outgoing mail request:

Example of requesting business reply mail:

Example when sending certified restricted or certified mail: