Only add ‘Other OCSS’ as a custodial person (CP) when the child is physically removed from the custodial parent (biological or adoptive only) and placed in DHS custody, resulting in the current custodial parent becoming the non-custodial parent (NCP) on a new case or existing case.
Example 1: Removal from CP/BP Home.
Case Prior to Removal of Child:
| NCP | John Doe |
| BP | Jane Doe |
| CP | Jane Doe |
| Child | Karen Doe |
If the child was removed from the home of Jane Doe and placed in foster care, a new case is built (or an existing case is reopened) with Jane Doe as the NCP and ‘Other OCSS’ as the CP. For Federal Audit purposes, ‘Other OCSS’ should be used for this scenario only.
NOTE: When adding “Other OCSS” as a CP:
- Enter “Other” in the First Name field
- Enter “OCSS” in the Last Name field in order for OSIS to auto-generate eIWOs
- NOT add a DCN
- Not add an address for ‘Other OCSS’ for Case #1b (below) so payments will not erroneously issue
While the child is in foster care, both family group numbers (FGNs) will be active (this could mean reopening a closed case).
Cases After Removal of Child:
| #1a Case against father: | #1b Case against mother: |
|---|---|
| NCP = John Doe | NCP = Jane Doe |
| BP = Jane Doe | BP = John Doe |
| CP = Jane Doe | CP = Other OCSS |
| Child = Karen Doe | Child = Karen Doe |
| CHU = DHS Custody | CHU = DHS Custody |
Helpful Tips:
- To help prevent CP mailings on Case #1a, the worker may elect to update the CP’s address to “Last Known.”
- To avoid a potential overpayment on Case #1a, the worker may elect to put the CP’s address in history (ADD). However, the worker may choose not to remove the CP’s address for reasons such as past due balances owed to them, future hearings, etc.
Example 2: Removal from an intact home
Child was removed from the intact home of John and Jane Doe and was placed in foster care. To comply with the Federal audit regarding Unreimbursed Assistance (URA), this is not a scenario where “Other OCSS” would be added; instead two new cases are built against both John and Jane Doe with each parent alternately serving as the CP (whether this means building new cases, updating existing cases, or reopening closed cases). While the child is in foster care, both FGNs will be active.
Case examples below:
| #2a Case against father: | #2b Case against mother: |
|---|---|
| NCP = John Doe | NCP = Jane Doe |
| BP = Jane Doe | BP = John Doe |
| CP = Jane Doe | CP = John Doe |
| Child = Karen Doe | Child = Karen Doe |
| CHU = DHS Custody | CHU = DHS Custody |
| #3a Case against father: | #3b Case against mother: |
|---|---|
| NCP = John Doe | NCP = Jane Doe |
| BP = Jane Doe | BP = John Doe |
| CP 001 = Susan Public | CP 001 = Susan Public |
| CP = Jane Doe | CP = John Doe |
| Child = Karen Doe | Child = Karen Doe |
| CHU = DHS Custody | CHU = DHS Custody |
In the intact family scenario, addresses will not be added for either CP. This will prevent unnecessary CP letters or erroneous payments from issuing.