In the past, there was no statewide agreement on how to handle Conditionally Assigned balances (D/DC) when the case was only open for the collection of state balances only due to CP case closure or waiver.
One practice was to convert the Conditionally Assigned balances to Permanently Assigned balances (Z/ZC) so they would retain. The other practice was to remove Conditionally Assigned balances because they would issue unless collected through IRS offset.
As of 08/13/14 Conditionally Assigned balances will be handled based on the scenarios below:
| Scenario for D/DC Balances | Private Balances Waived? | Remove or Don’t Remove D/DC | If Case Re-opens: How to Handle D/DC Balances | |
|---|---|---|---|---|
| 1 | CP closes their portion of the case | Y* | Remove | Add all D balances back to the system. If there is a CP affidavit, credit all payments. If no affidavit is received, add D but no private balances. |
| 1a | CP closes their portion of the case | N | Remove | Add all D balances back to the system.
If there is a CP affidavit, credit all payments. If no affidavit is received, add D but no private balances. |
| 2 | CP waives private arrears, but current support is still collected. The URA is more than permanently assigned balances on the case. | Y* | Do not remove | |
| 2a | CP waives private arrears, but current support is still collected. The URA is less than permanently assigned balances or $0. | Y* | Remove | Would add back to the system if CP certifies for TANF. |
| 3 | Case naturally evolves into 06/08 and private balances are paid in full | N | Do not remove | |
| 4 | CP is non-coop’d and private portion of the case is closed | N | Remove | Add all D balances back to the system.
If there is an affidavit of payments received, credit all payments. If no affidavit is received, add D but no private balances. |
| 5 | CP is deceased | N | Remove | |
| 6 | Private case is closed, State balances (C/CC/Z/ZC) reduced to equal URA. | Y* | Remove | Would add back to the system if the CP certifies for TANF. |
| 7 | Offset Orders** – Future support of one party is offset by the arrears of the other party. | N | Offset by private balances first, and then D can be reduced. |
| **WAIVER ORDERS: THINGS TO CONSIDER WHEN REOPENING A CASE** |
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**While orders offsetting future support are technically contrary to Oklahoma law, they do occur.
Remember: When a CP reopens the case without a previous waiver, the worker will not only add D/DC balances to the case; the worker will also add any permanently assigned balances (C/CC/Z/ZC) that were previously removed to reduce balances to the URA amount.