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What You Need to Know about OK DHS

Within this article are policies, links, forms, and other information to help you as you continue your Life at DHS and Child Support Services.

Leave, Hazardous Weather and Holidays

As a DHS employee, there are several types of leave that you need to be familiar with, as well as the accrual rates of your annual and sick leave.

 

Types of leave policy

 

*There are three possible forms to use for FMLA:  (1) Notice of Eligibility & Rights & Responsibilities Family and Medical Leave Act (FLMA) 11PE073E ; (2) Designation Notice Family and Medical Leave Act (FLMA) 11PE074E ; and, (3) Addendum to Designation Notice Family and Medical Leave Act (FLMA) 11PE075E.

 

DHS Hazardous Weather Policy – CSS Center for Finance and Budget (CFB) stays on top of hazardous weather across the state.  Be aware and watch for emails from CFB about the changing weather.


2020 State Holidays

Day of the Week Date Holiday
Wednesday Jan. 1, 2020 New Year’s Day
Monday Jan. 20, 2020 Martin Luther King, Jr. Day
Monday Feb. 17, 2020 Presidents’ Day
Monday May 25, 2020 Memorial Day
Friday July 3, 2020 Independence Day
Monday Sept. 7, 2020 Labor Day
Wednesday Nov. 11, 2020 Veterans Day
Thursday & Friday Nov. 26 & 27, 2020 Thanksgiving
Thursday & Friday Dec. 24 & 25, 2020 Christmas
Source: Executive Order 2019-08

 

Getting Paid, Longevity Pay, and Your Personal Finance

The pay period for all DHS employees begins on the 16th day of each month and ends on the 15th day of the following month. Oklahoma law doesn’t require you be paid on the last day of each pay period, but that is what DHS has traditionally done to the extent that it’s possible.  There are two payroll periods:

Main Payroll is issued on the 15th day of the month for those employees who:

  • Maintain at least 24 hours of annual leave; and
  • Have no leave without pay or shared leave in the current or prior pay period.

Supplemental Payroll is issued on the 23rd day of the month for:

  • New employees;
  • Temporary staff;
  • Employees with less than 24 hours of annual leave;
  • Employees rewritten from the main payroll; or
  • Employees who exceed their own leave accrual or otherwise incur leave without pay in the current or preceding pay period.
Note: “Exceed their own leave accrual” means the employee has incurred leave without pay or is relying upon donated leave in order to receive a full paycheck.
Longevity Pay is no longer issued as a separate check. It is combined with regular pay issued either with main or supplemental payroll.
Note: If the 15th or 23rd day of the month is not a regular workday, payroll is issued on the preceding workday. Examples: If the 15th day of the month falls on a Saturday, main payroll will be issued on the 14th day of the month, or if the 23rd day of the month is a holiday for state employees observed on a Monday, the supplemental payroll would be issued on the 19th day of the month.

The following Other Payments are issued approximately the last week after the close of the pay period, generally the last week of the month:

  • Skill-based pay, and
  • Continuous Service Incentive Plan payments.

Your Personal Finance

Insurance and Retirement

Our concern for employees’ health and well-being is reflected in our generous benefits package. As an employee of the state of Oklahoma, you are provided with one of the best, most inclusive benefits programs available. There are many options that allow you to tailor your benefits to meet your needs and those of your family.

To review information about the carriers for health, dental, and vision care; and, to find out who to contact if you have questions, review My Insurance.

The Oklahoma Public Employees Retirement System (OPERS) administers our retirement plans. The primary plan is a defined benefit plan that promises you a lifetime retirement benefit when you meet certain eligibility requirements. You contribute 3.5 percent of your salary to the plan each month, while OKDHS contributes an amount equal to 14.5 percent of your salary each month. OKDHS’ percentage will increase 1 percent each year through the fiscal year ending June 30, 2011, when it tops out at 16.5 percent. For an estimate of your retirement benefits, please see OPERS retirement Benefit Estimator.

OPERS also administers the Oklahoma State Employees Deferred Compensation Plan (known as SoonerSave or the 457 Plan) and the Oklahoma State Employees Deferred Savings Plan (known as the 401(a) Plan), which are defined contribution plans.

There are three types of retirement—Normal, Early, or Disability.

If you leave OKDHS, but have at least 8 years of credited service (7 years and 6 months rounded up), you are eligible to vest. This means you have the right to elect to receive a retirement benefit when you become eligible for normal or early retirement. For more information, see Vesting.

You may also want to review the CSQuest article Working for DHS: It’s More than Just a Job.