Message for audit purposes on tracking Establishment cases in district court where there are no orders.
- All offices are required to have some kind of tracking system for all Establishment cases that are pending in district court (CSS has filed Entry of Appearance and Notice of Necessary Party) and have no order in place.
- If an office sets up a monitoring system through OSCN/ODCR, that is an acceptable means of tracking the case. This electronic monitoring system of the case shall be caselogged. This monitoring system will be sufficient without further manual review of the case by the office. However, a case stagnant for 2 years in district court should reflect that an office has taken affirmative action to move the case either towards an order or a dismissal of the case. This review will be caselogged by the office as to any action that might be taken or not.
- If an office does not have a monitoring system set up through OSCN/ODCR for alerts, then a manual monitoring/tracking system shall be set up and reviewed every 6 months or so. However, a case stagnant for 2 years in district court should reflect that an office has taken affirmative action to move the case either towards an order or a dismissal of the case. This review will be caselogged by the office as to any action that might be taken or not.
- Caselogging should include the case status along with DC information (County and Court Number) and identify the tracking method the office is using.