The Document List (DOCL) screens are updated when a document is generated.
Accessing DOCL
DOCL can be accessed by FGN for case level documents or by AP level for AP level documents. To access DOCL for AP level documents enter DOCL_FGN with the final number being zero.
EX: 123XXX000
To access DOCL for a specific document enter DOCL/DOCID. EX: DOCL/GLSE.
Updating DOCL
It is very important to update the DOCL screens when information is returned. Making this update in OSIS in a timely manner is required for audit and will stop noncooperation and follow up documents from being generated unnecessarily.
To update an action code on this screen, you must enter both the Action Code and RSP Date.
System entered action codes:
- S
- Selected (Notice has not been created yet)
- S
- Pended (Not created, check the CSDOCP screen to review)
- G
- Printed (Sent)
- F
- Follow-up letter sent (System generated action code)
User entered action codes:
- P
- Pulled
- R
- Returned
- M
- Mailed
- V
- Received
- X
- Closed outstanding entry
- C
- Cancelled
- Y
- Positive response (Response date required)
- N
- Negative response (Response date required)
To indicate a document has been completed and received:
- Enter a “V” in the Action Code field next to the document you are updating.
- Enter the “Received” stamp date or the signature date in the RSP DT field.
- Press <Enter> to record the information in the database.
To prevent a document from being mailed out it should be pulled on DOCL
(this may only be done if the document is in the “Selected” status, otherwise it is too late to pull the document):
- Enter a “P” ” in the Action Code field next to the document to be pulled.
- Enter the date in the RSP DT field (MMDDYY format).
- Press <Enter> to record the information in the database.