| Certified Foster Care Home |
- E/F case type on CSML
- Notified by a customer
- Referral on RFLI
- Change in Placement Form
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- CSML displays an ‘E’ or ‘F’ case type when cross-referenced with the foster care medical case
- If case existed prior to foster care time period, CP will remain tied to the child and custody on the CHU will be updated with ‘DHS’
- Current support is retained
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- The foster parent is not added to the case
- Requires foster parent certification prior to placement
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| Kinship Placement |
- Change in Placement Form or other notification from Child Welfare
- Court hearings
- eKIDS/KIDS placement screen
- Foster Care Inquiry Tool
- TANF referral (Payee is not the parent)
- Case change to E, F, or C
- Notified by a customer
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Kinship placements can be:
Non-Funded:
- A new CP is added
- A new obligation is built
- Current support issues to the kinship CP (see special considerations)
TANF:
- A new CP is added
- A new obligation is built
- Current support is retained (C)
Foster Care:
- CHU is updated to show DHS custody
- Current support is retained (E/F)
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- If funded through TANF or foster care, an E or F case type should be present on CSML, even if foster care benefits are not being expended.
- For all types of kinship placement, balance and/or receipt adjustments may be necessary.
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| Shelter/Facility Placement |
- eKIDS/KIDS placement screen
- Notified by a customer
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- CHU is updated to show DHS custody
- Current support is retained (E/F)
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- Shelter and facility placements are treated the same as other foster care cases.
- The Foster Care Inquiry tool cannot be used for shelter/facility research because these placements are not included in the information. The worker must use eKIDS/KIDS to verify these placements.
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| ICW (Indian Child Welfare) |
- Receive call from the tribal worker
- Notified by a customer
- Court hearings
- eKIDS/KIDS research
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- Put case in 06 or 08 status for collection of past due balances or review for closure
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- It is possible to see “Tribal Approved Placement,” but this does not necessarily mean that the children are in ICW custody. It could mean that the children are in state/federally funded foster care. Verify this using eKIDs or Foster Care Inquiry.
- Because these cases are rare, not much is known about ICW services and how it works
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| ICPC (Interstate Compact on the Placement of Children – out of state placement) |
- eKIDs/KIDS
- Foster Care Inquiry Tool
- Notified by a customer
- Change in placement form
- Court hearing
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- Because there is not a foster care medical case, CSML will not show E or F (even if payments are being expended).
- If foster care maintenance payments are being expended, contact CFB to set bypass (CHB) flag so that E or F case types can be updated and current support can be retained.
- Balances and/or receipt adjustments could be necessary.
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| Trial Reunification |
- Change in Placement Form or other notification from Child Welfare
- eKIDS/KIDS
- Notified by a customer
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- Ensure the F130 block is updated to ‘98’ by custody specialist
- Make any necessary obligation/CHU updates to all related cases (more than one case may exist for the child – one against mother and one against father)
- Current support will issue to the CP, unless they are receiving TANF
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The F130 block is key for case type updates and current support issuance. If the F130 block does not show code ’98,’ current support will continue to retain E/F balances. |
| Guardianship/Supported Permanency |
- eKIDS/KIDS
- CM screen – CK/A under benefits/status
- BN1 screen – EW/CK
- CSML will display a C case type
- Notified by a customer
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Guardianships can be:
Supported Permanency:
- Guardian is added as a CP
- Separate obligation is built
- Current support is retained (C)
Non-Supported Permanency:
- If not already on the case, Guardian is added as a CP (if application is received)
- Separate obligation is built
- Current support is issued
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- For both types of guardianship, review receipt history to determine if a Finance Action Request should be sent to adjust receipts.
- There are no system notifications for non-supported guardianship
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| Adoption |
- eKIDS/KIDS
- Notified by a customer
- Viewed on the quarterly finalized adoptions report (DHS adoptions only)
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One child on a case:
- Update CHU screen with date of adoption and removal reason 07
- Review case for transfer to 04, 06, or 08 status
Two or more children on a case:
- Update CHU screen with date of adoption and removal reason 07
- End current support for the adopted child only
- Review court order to see if current support should be updated for other children (all child/per child)
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- Send any amended or terminated IWOs prior to CHU screen updates
- Balance and/or receipt adjustments may be necessary.
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